I. Allocation and Management of Student Club Offices

1. Student clubs of this university may apply for the use of a student club office based on their needs. The allocation will be determined in a club general assembly based on the current availability of club office spaces, club attributes, and other relevant factors.

2. Club office locations and opening hours

   • (I) Club office locations: The allocation of club offices for both campuses will be announced annually.
   • (II) Opening hours: 8:00 AM to 10:00 PM daily.

3. The club office is intended for use in managing club-related affairs, for communication among members, and for storing club materials. It may not be used for any other purpose. Violation of this rule will result in the club's right to use the office being revoked.

4. The principles for allocating club offices are based on factors such as club evaluation scores, club size, and usage records. Once a student club has been assigned a location, it may not be exchanged or transferred without permission.

5. The club office should be kept clean at all times. The club president is responsible for supervising the maintenance of the club office and may not arbitrarily alter its facilities. In the case of shared club offices, all co-using clubs are jointly and severally responsible for supervision and may not shirk responsibility, or their right to use the office will be revoked.

6. If a club is unable to continue or is dissolved, the club president must return all equipment related to the club office within one month. If a club requires an access card for the space and it is damaged or lost and not returned, the members will be responsible for compensation as deemed appropriate.

II. Management of Student Club Assets

1. The assets and equipment of student clubs at this university are to be used collectively by the student clubs.

2. If a student club requires assets or equipment for club activities, it may apply to the university. The university will handle the procurement procedures and allocate the items for the student club's use as needed.

3. The club that applies for and is approved for the purchase of assets and equipment is responsible for their safekeeping and must establish an inventory list of club assets and equipment. During the handover of responsibilities, each club must also complete the transfer of assets and equipment.

4. If any equipment in the club office is damaged, the respective club must bear the responsibility for compensation. If the situation is severe, it will be handled according to relevant regulations. If a club is dissolved due to poor management, the club president must return all university-purchased club assets; otherwise, it will be handled according to the university's relevant regulations.

5. If any student club assets or equipment are lost, the club must bear the responsibility for compensation.

6. If student club assets or equipment are past their service life and are no longer usable, the club must follow the university's regulations to process a disposal application. Disposed club assets and equipment must be returned to the university.

7. It is strictly prohibited to place dangerous, flammable, or unsanitary items in the office, and open flames or cooking are not allowed.

III. Miscellaneous

1. To maintain the peace and order of the club office, a point system for members' conduct will be implemented.

2. The "Point System for Meritorious and Violating Conduct in Student Club Offices at the University of Taipei" is attached as an appendix.

3. For any matters not covered by these Regulations, the university's relevant rules shall apply.

4. These Regulations shall be implemented after being approved by the Student Affairs Meeting.

Appendix

Point System for Meritorious and Violating Conduct in Student Club Offices at the University of Taipei

Approved by the 0th Student Affairs Meeting, 1st Semester, 2022-23 Academic Year, on Month 0, 2022

1. To maintain the peace and order of the club office, a conduct point system is adopted. For all incidents occurring within the student club office that are reported or verified upon complaint, the Division of Extracurricular Activities shall issue a point addition or deduction notice to the offending party based on the severity of the offense.

2. The point accumulation period for this system is from June 1st of each year to May 31st of the following year:

   • (I) If a single club member's total deduction points (net of additions) reach 25 points or more, that member will be prohibited from using the club office.
   • (II) If the total deduction points (net of additions) reach 35 points or more, the Division of Extracurricular Activities will conduct a counseling session with the club office officers.
   • (III) If two or more members, or if the total deduction points (net of additions) reach 80 points or more, the club will be prohibited from using the club office for the current academic year and will have its right to use the office for the next academic year revoked.

3. Any club member who engages in behavior within the club office that violates university regulations will be disciplined in accordance with the university's "Student Disciplinary and Reward Regulations."

4. The point standards for meritorious and violating conduct by students using the club office are as follows: